Photo by Damian Gadal

Conference Guidelines

Important: required registration for authors

• Speakers must be registered to the conference before 02 July, 08:00 PM (Mountain Daylight Time).
• Speakers are not allowed to present more than three papers.
• After this deadline, papers with no registered speakers are subject to be removed from the program.

Guidelines for Oral Presentation Presenters

Each paper in an oral session is allocated 20 minutes.  This includes time required for introduction of the speaker, as well as time for questions from the audience. Therefore authors are advised to prepare a 15-minute talk and leave some time for questions at the end.

Each lecture room will be equipped with a computer and a data projector. Authors need to transfer their presentations onto the computer in the appropriate room for the session at least 10 minutes in advance of the session in which their paper will be presented. Each lecture room will have a support person that can provide assistance.

The formats that are allowed for presentations are Microsoft PowerPoint 2007 (.ppt/.pptx) and Portable Document Format (.pdf) (Acrobat Reader 2007). In both cases, if the authors have a video or an audio file embedded in the presentation we recommend to use a video and audio codec compatible with Microsoft PowerPoint.  As a backup we strongly encourage authors to have available a .pdf version of their presentation.   When preparing the .pdf the authors should select the “press quality” option to ensure that the fonts are properly embedded.  The authors should bring their presentation on a USB memory stick or CD.

Authors needing any special audio or visual equipment must contact the Technical Program Chair by 1 July.

Presenters are requested to:

• be present in the correct room at least 10 minutes before the start of their session. Oral presenters should introduce themselves to the session chair and co-chair as soon as they arrive.

• let the session chair and co-chair know of any special assistance required during their talk before the session begins. 

Guidelines for Poster Presenters

The poster session will be located on the University Center Lagoon Plaza.. Posters must fit on a 67-inch x 47-inch (170 cm x 119 cm) poster board (landscape orientation). The poster presenter is expected to remain at the poster during the entire time allotted to the poster session. Each poster has been assigned a number, and must be mounted on the appropriately numbered board. (You can check the number by referring to the printed or on-line program once it is posted.)